agenda

September 12 - 14, 2018
Ceasars Palace
Las Vegas, NV


Seminar Agenda (subject to change)

ESSENTIALS Express - Wednesday, September 12, 2018
8:00 - 9:30 am

Continental Breakfast

8:30 am - 5:45 pm Registration
8:30 am - 6:45 pm Exhibit Hall
9:15 - 9:30 am

Welcome & Introductions

9:30 - 10:30 am

General Session: Fundamentals of Corporate Governance & Sources of Authority

»What is "corporate governance?"

»Overview of relevant state (Delaware) and federal laws

»Board fiduciary duties and business judgment rule

»Overview of significant case law

»What constitutes "good governance"

»Articles of incorporation, by-laws, delegations of authority and charters

»Policies, codes of conduct and governance principles 

10:30 - 10:45 am

Refreshment Break

10:45 -11:45 am

General Session: Internal Sources of and Limits on Governance Authority

»Articles of Incorporation

»Bylaws

»Delegations of Authority

»Committee Charters

»Resolutions and Consents

»Corporate Governance Principles

»Corporate Policies

»Code of Business Conduct

11:45 am - 12:45 pm

General Session: Board & Committee Meetings: Best Practices

»Number of meetings

»Forward looking schedules

»Agenda development

»Presentations/formats

»Logistical support (travel, lodging, food)

»Scripts and follow-up

»Strategy retreats

12:45 - 2:00 pm

Luncheon & Address: "My Life as a Corporate Secretary"

2:15 - 3:00 pm

General Session: Board Materials and Preparation

»Timeline for materials preparation

»Review and approval of board materials

»Executive summaries

»Mailing and/or uploading to your portal

»Evolution of portals, and best use now

3:00 - 4:00 pm

General Session: Taking Minutes

»Purpose

»Required elements

»Form/style

»Protecting privilege

»Executive sessions

»Draft and review process

»Special situations

»Post-approval changes

»Review by auditors or regulators

4:00 - 4:15 pm Refreshment Break
4:15 - 5:00 pm

Concurrent Session:

Public Company Track: Annual Meetings I

»Proxy statement drafting, schedule & logistics

»Notice and Access and mailing

»Dealing with management and shareholder proposals

»Reviewing proxy advisory firm recommendations

Concurrent Session:

Private Company Track: Public vs. Private Company Governance

»Understanding the difference between governance requirements 

»What rules/regulations apply universally?

»What governance/compliance is mandatory vs. what is best practice? 

»Financing issues 

»Equity awards & the Tax Cuts & Jobs Act 

5:00 - 5:45 pm

Public Company Track: Annual Meetings I

»Scripts, agendas, briefing books, logistics

»Soliciting proxies, tabulating and reporting the vote

»Virtual meetings

5:45 - 6:45 pm Networking Reception
for Essentials attendees & faculty
sponsored by Diligent
6:30 - 8:00 pm

Dinner & Discussion: ESG Basics: What It All Means For You

»Impact on the corporate secretary function

»Drivers of ESG's increased relevance

»How to translate the ESG alphabet soup

»Expectations in investor engagement & shareholder proposals

ESSENTIALS Express - thurSday, September 13, 2018
8:00 - 9:30 am Continental Breakfast
8:00 am - 12:15 pm Exhibit Hall
8:00 am - 1:30 pm Registration
8:45 - 9:00 am Welcome & Introductions
9:00 - 9:45 am

Concurrent Sessions:

Public Company Track: Shareholder Engagement

»How to identify your shareholders (retail v. institutional)

» Shareholder voting policies

»How to be effective in talking to your shareholders

» How shares are voted by institutional investors

»Board involvement

»Proactive v. reactive approaches

»Shareholder proposals

Private Company Track: Private Company Boards

»Defining the board’s role

»Founder power

»Family councils

»Refreshment and removal

»Compensation

9:45 - 10:00  am

Refreshment Break

10:00 - 11:15 am

Concurrent Sessions:

Public Company Track: Regulation & Disclosure

»Regulators: Overview of SEC and stock exchanges

»Compliance with SEC regulations

»Forms 3, 4, and 5 and Form 144

»Compliance with listing standards

»Basics of disclosure

»Periodic reports (Forms 10-Q and 10-K), current reports (Form 8-K)

»Proxy statement

Private Company Track: Risk Management for Private Companies

»Internal controls

»Compliance with Federal and state regulations

»Compliance with lending requirement

»Contract compliance  

11:15 am - 12:15 pm

Concurrent Sessions:

Public Company Track: Corporate Entity Management

»Important legal significance

»Different types of and impact on the company

»Formation

»Selection of directors and officers

»Maintenance, annual filings

»Dissolution

»Systems for support

»Reports

Private Company Track: Private Company Roundtable Discussions

12:15 - 1:25 pm

Luncheon & Address
Essentials & Western Regional Conference Attendees invited to participate

1:25 pm Essentials Seminar concludes

Western Regional Conference Agenda - Thursday, September 13, 2018
11:00 am - 5:00 pm Registration
11:00 am - 5:00 pm Exhibit Hall
12:15 - 1:25 pm

Luncheon & Address
Essentials & Western Regional Conference Attendees invited to participate

1:25 - 1:30 pm

Welcome & Introductions

1:30 – 2:25 pm

Artificial Intelligence – Implications for Corporate Governance

2:25 - 3:20 pm

SEC Hot Topics

2:45 - 3:45 pm

Concurrent Sessions:

Proxy Season/ESG/Shareholder Engagement

Indemnification and D&O Insurance

4:30 - 5:25 pm  Blockchain Technology
5:30 - 7:30 pm

Networking Dinner, poolside at Caesars


Western Regional Conference Agenda - FridaY, September 14, 2018
8:30 - 9:30 am Continental Breakfast
8:30 - 11:00 am Exhibit Hall
9:30 - 9:35 am Welcome & Introductions
9:35 - 10:30 am The Directors Speak
10:30 - 10:55 am Break & Raffle Drawings
11:00 - 11:55 am Cybersecurity
12:00 - 1:00 pm Corporate Secretaries and boxed lunch